Zoom integration
Apotsumu Scheduling (アポツム日程調整) is an online scheduling service by IMAKAI Inc. People book a time on your booking page, and when you connect Zoom, Apotsumu creates a Zoom meeting for each booking on your Zoom account and sends the meeting link to the person who booked. When a booking is rescheduled or cancelled, the meeting is updated or deleted. Apotsumu's screens are in Japanese; the Japanese labels are shown in brackets below.
Prerequisites
- An Apotsumu account. You can sign up for free with an email address or a Google account. Zoom integration is available on every plan, including the free plan.
- A Zoom account. Any plan works. On a Basic (free) Zoom plan, Zoom limits meetings to 40 minutes.
- Each staff member connects their own Zoom account. Meetings are hosted by the Zoom account of the staff member assigned to the booking.
Adding the app
- Sign in to Apotsumu at apotsumu.com/app.
- Open Scheduling [日程調整] → Booking page settings [予約ページの設定] → Calendar & meetings [カレンダー・会議].
- Under Your calendar and meeting connections [あなたのカレンダー・会議の連携], click Connect Zoom [Zoomと連携する].
- Sign in to Zoom if asked, review the permissions and click Allow.
- You return to Apotsumu, and Zoom shows Connected [連携中].
Already signed in to Apotsumu? Connect Zoom now (if you are not signed in, you will be asked to sign in first; then follow the steps above).
From the Zoom App Marketplace, click Visit Site to Add on the APOTSUMU listing. It opens this page; follow the steps above. If something goes wrong, see Troubleshooting.
Permissions requested
user:read:user | Read your Zoom user ID and email address, to show which Zoom account is connected and to match the deauthorization notice when you remove the app. |
|---|---|
meeting:write:meeting | Create a scheduled meeting when someone books. |
meeting:update:meeting | Change the meeting's time, topic and length when the booking is rescheduled. |
meeting:delete:meeting | Delete the meeting when the booking is cancelled. |
Apotsumu does not read your other meetings, recordings, chats, contacts or participant lists.
Usage
Create a Zoom meeting for every booking
- In Booking page settings [予約ページの設定] → Basic [基本], set Method [方法] to Zoom and save.
- When someone books, Apotsumu creates a scheduled Zoom meeting on the assigned staff member's account. The meeting topic is the booking title, the booker's company and name; the agenda is the booker's message, if any. The meeting has the waiting room on, participants muted on entry, and join-before-host off.
- The join link (and passcode) is included in the confirmation email to the booker and in your booking notification, and shown on the booking in Apotsumu.
Reschedule and cancel
- When the booker or you change the time, Apotsumu updates the same Zoom meeting. The link does not change.
- When a rescheduled booking is assigned to a different staff member, or the meeting method changes, the old meeting is deleted and a new one is created on the new staff member's account as needed.
- When the booking is cancelled, the Zoom meeting is deleted.
Teams with several staff members
To use Zoom on a booking page shared by several staff members, every staff member who can be assigned must connect their own Zoom account. Apotsumu shows a warning if someone has not connected.
Removing the app
From Apotsumu
- Open Booking page settings [予約ページの設定] → Calendar & meetings [カレンダー・会議].
- Click Disconnect [解除] next to Zoom and confirm.
From Zoom
- Sign in to the Zoom App Marketplace.
- Click Manage → Added Apps (or search for the app).
- Find APOTSUMU and click Remove.
What happens after removal
- Apotsumu revokes its access token (when you disconnect from Apotsumu) or receives Zoom's deauthorization notice (when you remove the app in Zoom), and immediately deletes the stored access token, refresh token and your Zoom email address.
- If no one else in your organization still has Zoom connected, booking pages that used Zoom switch their method to Online [オンライン], so new bookings no longer get a Zoom link. Bookings continue to be accepted.
- Meetings that were already created stay on your Zoom account, and their links remain in the existing bookings. Delete them in Zoom if you no longer need them.
- Apotsumu keeps no other Zoom data. To have booking records deleted, contact support@apotsumu.com.
Troubleshooting
- Zoom shows "Connection lost" [連携が切れています]: the authorization was revoked or expired (for example, after a password change or removing the app in Zoom). Click Reconnect [連携し直す].
- A booking has no Zoom link: the assigned staff member has not connected Zoom, or Zoom returned an error. The booking is still confirmed, and your booking notification is marked [要対応] (action needed) with the reason. Reconnect Zoom and reschedule, or send a link manually.
- The meeting ends after 40 minutes: this is Zoom's limit for Basic (free) accounts.
- "Zoom" is not selectable as the method: connect Zoom first under Calendar & meetings.
FAQ
- Does Apotsumu record or join my meetings?
- No. Apotsumu only creates, updates and deletes the scheduled meetings for bookings.
- Can I use Zoom and Google Calendar together?
- Yes. Google Calendar or Outlook is used to avoid busy times and add the booking to your calendar; Zoom provides the meeting link.
- How is my data protected?
- Tokens are encrypted and stored only in your organization's dedicated database. See our Privacy Policy.
Contact support
Email support@apotsumu.com. Support hours are weekdays 10:00–18:00 Japan Standard Time (UTC+9), excluding Japanese public holidays and Dec 29–Jan 3. We reply within 2 business days. See Support for details.